The City of Moscow is looking for a highly motivated, positive person to join the Finance Department as a Receivables Specialist. All are welcome to apply as the City provides on the job career training to achieve higher levels of certification and promotions as employees advance.
We look for people who are committed to their community, and take pride in providing a crucial service for their neighbors. The nature of this work requires attention to detail, a good work ethic, the ability to work well with a team, and a desire to learn and grow in a dynamic and exciting profession. We will gladly train and educate the right candidate.
Perform a variety of accounting-related activities involved in customer invoicing, collection of fees, inter-departmental invoicing, department budget monitoring and accounts receivable related functions. With guidance from the Treasury Management Technician, the Receivables Specialist performs more specialized assistance in support of the maintenance of the general ledger for the City of Moscow and Moscow Urban Renewal Agency and assists in daily operations of the service as well.
- Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
- The incumbent shall work well under pressure; meeting multiple and sometimes competing deadlines.
- The incumbent shall maintain composure in a variety of settings while managing customer requests.
- The incumbent shall at all times demonstrate cooperative behavior with colleagues, supervisors, and members of the public.
- Maintain sales tax records and file monthly Sales Tax returns with the State.
- Process AR billings for services provided to U of I, Moscow School District, URA and other billings for Van Pool, Fleet charges, Septic waste disposal, Fiber Optics, Cell Tower and any other miscellaneous items as requested.
- Review, compare, and compile past due accounts receivable; communicate verbally and in writing to customer collection efforts that promote fair and equitable collection processes in accordance with federal, state and city laws.
- Receive, compile, prepare, all cash and cash equivalent payments and provide a set of financial records related to all departments accounts receivable.
- Prepare bank deposits, including URA.
- Receipt and manage quarterly state-shared revenue, property tax revenue, grant awards and reimbursements, monthly franchise fee payments to the City, E911 remittance, revenues related to established agreements, and other receivables as appropriate.
- Responsible for daily balancing and accuracy of cash register as well as safe management.
- Work with customers, outside agencies and the City Attorney in efforts to reduce past due accounts receivable.
- Maintain reliable and accurate records and files to assist in the areas of expenditure control, budget monitoring and requisitioning and accounts receivable; establish customer accounts.
- Verify and balance accounts receivable; prepare documentation for computer input; assist in resolving computer-related problems.
- Prepare, post, assemble, tabulate, compare and/or verify all financial and statistical data.
- Prepare, check, and reconcile billings, invoices, requisitions, and similar documents; process documents involved in financial transactions.
- Compare, schedule, index and file receipts, invoices, vouchers and other records.
- Prepare and maintain a variety of statistical and budgetary records and reports; prepare and review various statistical or accounting tables and reports. This includes the monthly City Council revenue report.
- Aid the Assistant Finance Director with grant reconciliations and reporting and the year-end process for grants.
- Aid the Assistant Finance Director with project portfolios for capital items, retainage monitoring and reconciliation, maintaining records for Construction in Process and the year-end fixed asset process.
- Receive, compile, prepare and provide financial information and reports as needed by other City departments, vendors and various agencies and/or organizations.
- Serve as back up for Utility Billing functions - assisting in the preparation, processing, and maintenance of City utility billings for water, sewer, sanitation and street lights.
- Coordinate with City departments regarding new Special Assessments Limited Improvements Districts (LIDS). Account for progress of any new Special Assessment (LIDS) projects through project management.
- Serve as the first point of contact in answering phones and greeting the public to provide billing information, handouts and assistance; direct calls and customers to appropriate department or individual; receive telephone calls and respond to inquiries and complaints; provide information as appropriate; prepare and send correspondence and notification according to established time lines.
- Support Annual Comprehensive Financial Report (ACFR) process. Work with auditors; provide requested information; respond to questions from auditors; follow-up on audit findings by making required changes in the system. Prepare the statistical section of the ACFR.
- Support the City's budget process as needed.
- Receive telephone calls and respond to inquiries and complaints; provide information as appropriate; prepare and send correspondence and notification according to established time lines.
- In accordance with Generally Accepted Accounting Principles, assist with the maintenance and oversight of the general ledger and its respective accounts as related to the various subsidiary ledgers and other complex financial records such as payroll, accounts receivable, accounts payable, L.I.D., General Obligation and Bond Debt Service transactions, business and process compliance, or other City accounts.
- Operate a variety of office equipment, including personal computers and related equipment, Microsoft Office Suite, fax machine, copier, calculator and cash register and other specialized accounting software.
Education and Experience
- Graduation from high school or GED
- Any combination equivalent to four or more years of professional accounting experience including governmental accounting or financial management plus accounting coursework. Education may be substituted on a year-for-year basis.
- Bachelor’s Degree preferred.
Licenses and Certifications
Valid Driver’s License
- Basic accounting practices and procedures including recording cash, checks, and credit card transactions.
- Modern office practices, procedures and equipment.
- Interpersonal skills using tact, patience and courtesy.
- Applicable laws, codes, regulations, policies and procedures.
- Oral and written communications skills.
- Financial, statistical and budgetary record-keeping techniques.
- Operation of a personal computer, and office machines.
- Telephone etiquette.
- Interpret, apply and explain relevant regulations, policies and procedures.
- Add, subtract, multiply and divide quickly and accurately.
- Prepare and maintain a variety of statistical and budgetary records and reports.
- Maintain assigned fiscal and accounting records accurately and efficiently.
- Perform accounting clerical work.
- Type at an acceptable rate of speed.
- Learn office policies, rules and practices.
- Understand and follow oral and written directions.
- Meet schedules and time lines.
- Communicate effectively both orally and in writing.
- Establish and maintain cooperative and effective working relationships with others.
- Operate standard office machines such as a computer, calculators, copiers and multi-line phone system.
- Handle various amounts of money.
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Financial Software
- Office setting
- Subject to considerable distraction and noise from constant interruptions and office activities.
- Extensive interaction with the public, including individuals that may be rude or discourteous.
- Reaching overhead and above the shoulders.
- Lifting light objects weighing up to 20 pounds.
- Sitting for extended periods of time viewing a computer.
- Bending at the waist.
- Hearing and speaking to communicate and provide information to others.
- Seeing to review invoices and billing materials.
- Hearing and speaking to exchange information.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Affirmative Acton/EEO statement
The City has an equal employment opportunity policy. The City will not discriminate against an applicant for employment, which includes discrimination on the basis of race, color, gender, religion, sex (including pregnancy), national origin, physical or mental disability, age, marital or familial status, sexual orientation, and gender expression or identity.